1330 - EVALUATION OF THE TREASURER

Youngstown City School District

Bylaws & Policies

1330 - EVALUATION OF THE TREASURER
The Board of Education believes it is essential that it evaluate the Treasurer’s performance annually in order to assist both the Board and the Treasurer in the proper discharge of their responsibilities and to enable the Board to provide the District with the best possible leadership with respect to the Board’s statutory authority to evaluate the Treasurer. Ohio Revised Code § 3313.22(D) provides the following:

"Each board shall adopt procedures for the evaluation of its treasurer and shall evaluate its treasurer in accordance with those procedures. The board shall consider an evaluation based upon those procedures in deciding whether to renew the treasurer’s contract. The establishment of an evaluation procedure shall not create an expectancy of continued employment. Nothing in this division shall prevent a board from making the final determination regarding the renewal or non-renewal of a treasurer’s contract."

The Board shall annually evaluate the performance of the Treasurer. (See Policy 1110.) Such evaluation shall include an assessment of:

	A.	The progress toward the established financial accountability goals of the District;

	B.	The working relationship between the Board and the Treasurer.

Such assessments will be based on defined quality expectations developed by the Board for each criterion being assessed.

During each school year, the Board President shall schedule a Board retreat to be held no later than September 30 for the Board to review with the Treasurer the Board’s evaluation of the Treasurer’s performance of the prior school year and its measurable and reasonable goals and expectations for the current school year.

In preparation for such retreat, the following schedule of planning shall apply each year:

Annual Evaluation

	A.	On or before the second Tuesday in September of each year, the Board’s Committee on Certificated Personnel, Community Relations and Speaker’s Bureau ("Committee") shall distribute to all Board members copies of the Board’s goals set for the Treasurer for the prior school year, together with the Board’s evaluation instrument to be utilized by each Board member to rate the Treasurer’s performance for the prior school year.

	B.	On or before the fourth Tuesday in September of each year, the Committee shall collect from each Board member the completed evaluation instrument prepared by each Board member for the prior school year. The Committee shall then tabulate the overall evaluation of the Treasurer by accumulating the ratings provided by each Board member into one overall evaluation of the Treasurer applicable to the Treasurer’s performance for the prior school year. Such overall evaluation shall be subject to review and approval by the Board. The Board shall present to the Treasurer on or before September 30 of each year a copy of such Board-approved overall evaluation. The overall evaluation shall be also placed in the Treasurer’s personnel file in the Department of Human Resources on or before such September 30.

Annual Goals and Expectations

	A.	On or before the second Tuesday in September of each year, the Committee shall recommend in writing to the Board measurable goals and expectations to assist the Board in evaluating next year the Treasurer’s performance during the current school year.

	B.	On or before the second Tuesday in September of each year, the Treasurer shall recommend in writing to the Board measurable goals and expectations to assist the Board in evaluating next year the Treasurer’s performance during the current school year.

	C.	On or before the fourth Tuesday in September of each year, the Board shall review both the recommended measurable goals and expectations for the Treasurer submitted by the Committee and by the Treasurer, and shall adopt such measurable goals and expectations in writing as the Board deems appropriate by meshing the recommendations of the Committee and of the Treasurer. Such measurable goals and expectations shall then be presented in writing to the Treasurer by September 30 of each year.

	D.	Subsequently during the school year, the Board shall conduct a mid-school year retreat with the Treasurer to review and discuss the measurable goals and expectations for that school year and to preliminarily review the Treasurer’s performance in accordance with those goals and expectations

	E.	Then, during the subsequent September, as provided in the "Annual Evaluation" section of this policy hereinabove, the Treasurer shall be evaluated for the immediately preceding year in accordance with the measurable goals and expectations established during September of that preceding school year for that school year.

As an outcome of the evaluation of the Treasurer’s performance, the Board should be prepared to judge the advisability of retaining employment of the Treasurer and be prepared to:

	A.	Determine the Treasurer’s salary;

	B.	Identify strengths and weaknesses in the operation of the District and determine a means by which weaknesses can be reduced and strengths are maintained;

	C.	Establish specific objectives, the achievement of which will advance the District toward its goals;

	D.	Improve its own performance as the public body ultimately charged with the educational responsibility of the District.

R.C. 3313.22

Adopted 8/24/04
Revised 5/22/07
Revised 2/09/10