6320A - PURCHASING

Licking Valley Local School District

Administrative Guidelines

6320A - PURCHASING
Purchasing - General Provisions

	A.	All purchases shall be by purchase order processed through the District office.
	B.	The Treasurer shall be the contracting agent for all financial obligations.
	C.	The Treasurer shall be responsible for encumbering the funds as soon as the purchase order has been issued.
	D.	A verbal financial commitment may be made only for emergencies or when it is impossible or impractical to precede the purchase with a purchase order. Before such a commitment is made, the Treasurer shall be contacted for prior approval and for a purchase order number. In all such cases, a purchase order shall be issued as soon as possible after the commitment is made.
	E.	Employees are forbidden to use the name of the District, any discounts provided the District, or any other means for associating a personal purchase with the District. They are to make clear to any District supplier from whom they are purchasing an item that it is a personal purchase by the employee and is not associated with the District. Failure to abide by this provision could lead to disciplinary action.
	F.	Confirming purchase orders will be honored only in cases cited in the above paragraph.
	G.	Blanket purchase orders for goods or services are valid only for the time period and amount indicated on the purchase order. Extension of the commitment beyond that time and/or amount shall be confirmed by a new purchase order. Blanket purchase orders must be approved by the Treasurer before they are issued.
	H.	Purchases of contracted services shall be negotiated either verbally, by a Request for Proposal, or through the bid process, as determined by the Superintendent. Such services that cost more than $25,000 require the approval of the Board.